Exhibitor and sponsor information for the 2018 Annual Conference and Trade show is being finalized and will be available early Spring 2018.
Questions regarding the 2018 Trade Show? Contact Corey Markham, Director of Corporate Relations and Initiatives, at firstname.lastname@example.org or 614-545-9015.
Exhibit Terms and Conditions
Assignment of Booth Space
LeadingAge Ohio is hereby authorized to reserve booth space for our use during its 2018 Annual Conference and Trade Show to be held at Hilton Columbus at Easton, Wednesday, August 29, 2018, from 11:45 a.m. – 2:00 p.m. Exhibitor space will be assigned on a first come, first-served basis determined by receipt date of signed contract and full payment. No telephone reservations will
be accepted. Management reserves the right to reassign booth locations.
Payment and Cancellation Policy
Payment for all booth spaces is due at time of registration. If assigned space is cancelled or reduced by the exhibitor after June 30, 2018, all monies paid will be retained by LeadingAge Ohio. LeadingAge Ohio reserves the right to reassign space not completely paid by June 30, 2018.
Subletting of Space
Exhibitors may not assign, sublet or apportion to others the whole or any part of the space allotted and may advertise and display only the goods or services manufactured or sold by them in the regular course of their business.
Installation of Exhibits
Information not yet available.
Exhibitor Service Kits will be e-mailed late July, 2018, by the designated Trade Show contractor Fern Exposition and Event Services. Fern Exposition and Event Services will provide all show services other than supervision, specialized booth design, and ancillary options. All other items used in the booth are to be provided by Fern Exposition and Event Services. Fern Exposition and Event Services will also receive direct and advance shipments and van loads, handle freight and provide rigging, labor and equipment. All services not ordered in advance must be procured through the Fern Exposition and Event Services Exhibitor Service Center maintained onsite. LeadingAge Ohio shall have the right to remove the exhibitor and any unauthorized contractors from the exhibit floor for violation of this rule.
Only persons registered as booth reps and who appear on the exhibiting company’s payroll may staff the exhibit booth. All reps must visibly wear the official LeadingAge Ohio badge throughout the event. Each exhibitor is responsible for obtaining his/her own name badge from the LeadingAge Ohio Exhibitor Registration Desk. Each exhibitor must make provisions for the safeguarding of goods, materials, equipment and display at all times. LeadingAge Ohio will not be responsible for loss of any materials by or for any cause. The exhibitor must surrender space occupied in the same condition it was at the time of occupation.
Each exhibitor must provide a representative(s) within the exhibit space during open hours. Registration fees include two booth reps only. Additional booth representatives may be registered for the additional charge of $125. No exhibiting company will be allowed more than the maximum four reps.
Only manufacturers and dealers who have contracted and paid for space assignments or who are LeadingAge Ohio Partners will be allowed in the exhibition area, along with registered conference attendees and registered firms and individuals. No admittance will be given to any person who has not been officially registered for the Annual Conference and Trade Show by LeadingAge Ohio. No guests of exhibiting companies will be admitted on the exhibit floor.
Special Visual and Sound Effects
Audio, visual, and other sound and attention-grabbing devices and effects will be permitted only in those locations and at an intensity that does not interfere with the activities of neighboring exhibitors. Exhibitors are responsible for paying any licensing fees for music played in their booth that is not in the public domain.
All activities of each exhibitor must be confined to the exhibitor’s allotted space and include no alcoholic beverages, soft drinks, popcorn, or food for consumption.
Violations of any of these regulations on the part of the exhibitor or the employees or agents of the exhibitor shall, at the option of LeadingAge Ohio, negate the right to occupy space and/or be fined, and such exhibitor shall forfeit to LeadingAge Ohio all monies paid.
To the extent permitted by law, the exhibitor is responsible for all damage to the exhibit hall and for any and all claims and demands on account of any injury, death or damage to property occurring in or upon the exhibitor’s booth space or because of the acts of the exhibitor or her/his employees, servants, agents, licensees or contractors. The exhibitor agrees to and shall indemnify and hold harmless LeadingAge Ohio from and against any and all liability, claims or demands that may arise from or be asserted in connection with the foregoing undertakings and responsibilities of the exhibitor. Neither LeadingAge Ohio, its service contractors, the management of the Greater Columbus Convention Center, their agents, servants, contractors or employees are or shall be liable for injuries to any person or for damage to property owned or controlled by the exhibitor, unless caused by or resulting from negligence of LeadingAge Ohio, its service contractors or the management of Convention Center staff. In case any part of Battelle Hall North is destroyed or damaged, preventing LeadingAge Ohio from permitting an exhibitor to occupy assigned space during any part or the whole of the exhibition period, or in case occupation of assigned space during any part or the whole of the exhibition period is prevented by strikes, acts of God (including weather), national emergency or other cause only for the period space was or could have been occupied by the exhibitor, the exhibitor hereby waives any claim against LeadingAge Ohio, its directors, officers, agents or employees for losses or damages that may arise in consequence of such liability to occupy assigned space.
Move Out of Exhibitions
Move out of exhibits from the Trade Show area is Wednesday, August 29, 2018, 2:30-4:30 p.m. A $100 penalty will be charged for any early breach of this schedule. The LeadingAge Ohio Trade Show is designed to maximize vendor client opportunities, presenting a variety of services in fully staffed booths.
All matters and questions not covered by the regulations are subject to the decision of LeadingAge Ohio. These regulations may be amended at any time by LeadingAge Ohio and all amendments shall be equally binding on all parties affected by them as are the original regulations. A LeadingAge Ohio staff person(s) will be available on the exhibit floor throughout the show to answer questions and help where needed. LeadingAge Ohio reserves the right to move exhibit locations if necessary.